02 April 2026
Threesna Sharfina
Flowchart of Student Activity Proposal Submission, Faculty of Vocational Education, Universitas Sumatera Utara
In order to ensure administrative order and the smooth implementation of student activities, the Faculty of Vocational Education, Universitas Sumatera Utara has established a standardized flow for the submission of Student Activity Proposals. This procedure must be followed by all student organizations (HMJ/BEM/UKM).
The stages of the proposal submission process are as follows:
Student activity proposals are submitted by the Chairperson of the Committee to the Academic Advisor, with the acknowledgment of the Head of HMJ/BEM/UKM. The Academic Advisor reviews and evaluates the proposal before granting approval, and it is then forwarded to the Head of Study Program (specifically for HMJ). The proposal is subsequently submitted to the Dean for further review and evaluation through the student affairs division. Once reviewed, the proposal is forwarded to the finance division for verification by the Vice Dean for Human Resources and Finance as well as the relevant sub-division head. After all administrative processes are completed, HMJ/BEM/UKM may proceed with the implementation of the activity in accordance with the approved proposal. Fund disbursement is carried out through a reimbursement system based on valid receipts. Upon completion of the activity, the committee is required to prepare and submit an accountability report.
With this established flow, it is expected that all student activities will be conducted in a well-organized, transparent, and accountable manner. All student organizations are encouraged to follow each stage carefully and in a timely manner.
Thus, this announcement is conveyed. Thank you for your attention and cooperation.
