23 January 2025
Threesna Sharfina
Medan, January 23, 2025—The Vocational Faculty of Universitas Sumatera Utara (USU) organized Technical Guidance on Archival Management at the USU Vocational Faculty Hall. This event aimed to enhance the understanding and skills of educational staff in managing archives more effectively and systematically.
The technical guidance was attended by the Head of Administration of the USU Vocational Faculty, Subdivision Heads within the Vocational Faculty, Archive Managers of the USU Vocational Faculty, and expert speakers in archival management from Universitas Sumatera Utara. The event ran smoothly and was met with high enthusiasm from the participants.
The event commenced with an opening by the Master of Ceremonies and a prayer, followed by a welcoming speech from Cut Ruvina Hakim, S.Sos., M.Pd., a Junior Expert Archivist from the USU Archives Office. In her remarks, she emphasized the importance of proper archival management in higher education institutions to support administrative efficiency.
The first session was delivered by Cut Ruvina Hakim, S.Sos., M.Pd., who introduced the fundamental principles of archival management within educational institutions. Subsequently, Raisa Dwi Safitri, S.S.I., from the USU Archives Office, presented materials on dynamic archive management and the essential facilities and infrastructure required for effective document filing.
Raisa Dwi Safitri, S.S.I., assisted by Rayhan Tina Sari, S.Sos., guided participants in hands-on, dynamic archive filing during the practical session. This activity allowed participants to understand and implement proper archiving methods.
A question-and-answer session allowed participants to discuss various challenges in archival management directly with the speakers. Additionally, the event continued with an on-site evaluation at one of the study programs within the Vocational Faculty to observe the practical implementation of the learned archival system. Archive managers at the study program were then given guidance on improving archival governance by standards.
The event concluded with a group photo session with the Head of Administration of the USU Vocational Faculty, Ngadiman, S.E., accompanied by the Subdivision Heads and archive managers of the USU Vocational Faculty.
With the successful implementation of this Technical Guidance on Archival Management, it is hoped that archival governance at the Vocational Faculty of Universitas Sumatera Utara will become more structured and systematic.
Attendees' active participation in both discussions and practical sessions demonstrates a strong commitment to improving archival management quality within the faculty. The USU Vocational Faculty remains committed to continuously enhancing the competencies of its educational staff in archival management to support more effective administration and academic services.
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